Responsible during the four evenings that the Runners
deliver the correct files to the Arena at the
pre-determined time (according to the Protocol)
Gives assistance to the general public with the
functioning of the Card
Organizes and archives incoming biographical
questionnaires. Coordinates the checking-in and checking
out of files on loan. Checks that files on loan are
returned promptly. Announcements as to Files which are
ready to be checked out or which should be returned are
referred to the Public
There are four types of files in the Archive:
1. "O" Files: Original Documents which are to
be read in the Arena
2. "D" Files: Copies of these Reading Documents
which are lent out
3. "A" and "T" Files which are lent
4. "Q" Files: Questionnaires which are lent out
or given in
The "O" Files are pre-arranged in the Archive.
The Reading Number is written onto the call slip and
stamped with the date and then the files are separated
into two stacks for Tables 1-6 and Tables 7-12 and are
brought to Reader Recall in the Arena by a Runner every
half hour (at 10 minutes before the half hour; i.e. the
first files are brought into the Arena at 7:20). Files
that have been read are returned by the Runner and placed
in their original position in the Archive.
The "D", "T", and "A" Files
are requested by the Public
Access Counter through Order Forms which are
brought to the Archive by the Runner. The Name of the
Lender is filled out on the Call Slip and is stamped with
the date. The order form is placed in the position of the
missing document in the Archive. When a request for a
document that is missing is received, it is stamped
"unavailable at present" and is returned to the
Public Access Counter by the Runner.
"Q" Files: When requested at the Public Access
Counter and are handled as above. When new "Q"
files are received from the Public Access Counter they
are arranges alphabetically by MA I, II, etc.
When change of Text forms are received from the Protocol
Team, they are noted in the Protocol and the appropriate
changes are made in the Reading Files.